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Your Must-Have LMS Implementation guide (with printable checklist) (PDF)

Mar 30, 2022

Online and e-learning is gaining momentum as more and individuals are opting for the long-term benefits of distance-based learning and remote working environments. Businesses are investing in digital learning instruments and platforms in a manner that has never been seen before.

JPMorgan Chase is planning to spend $600 million to upskill its workforce. Amazon has invested more than $700 million to provide an upskilling program for its workers. In addition, PwC is spending $3 billion in training all its employees within the next three to four years.

If you're thinking about the benefits of an adaptable, contemporary Learning Management System (LMS) which will provide engaging learning opportunities, then you'll require an LMS planning plan for implementation which will assist you in creating an effective, successful long-term platform. an efficient system.

In this blog, we'll teach you all you need to be aware of to design a simpler LMS Implementation plan. For example:

  • An overview of the basics of a management system
  • How to select the right application for your business (with an online guide! )
  • Benefits from using an LMS Plan of implementation
  • Pre- and post-launch, posts- and post-launch stages of the LMS launch (with an online launch-preparation checklist! )

What is a Learning Management System (LMS)?

They are effective tools in the right way. An LMS is an e-learning tool that helps trainers upload, develop and manage, disperse, and track their online training project in one central location. LMS are typically used for training of employees, customers or channel partner training, as well as continuing education as well as lead generation.

Selecting the best LMS to run your business

If you're trying for LMS partners, you should be asking these questions:

  • Does this tool satisfy our technical needs?
  • Is it flexible enough to satisfy our requirements?
  • What is the most important factor that will determine the performance of the consumer be?
  • Will it scale with our growing needs?
  • Will it give users the experience students need?

The benefits of the having an LMS design and implementation plan

Finding the right LMS is an accomplishment in itself. It takes effort, time and numerous meetings with the vendor to find a system that is most suitable for the needs of your organization. Once you've identified the LMS you've chosen, there's no doubt that you'll require the highest ROI when you implement your meticulous LMS plan for its implementation.

Here are some benefits to developing an application that will get your system up and running quickly

  • It can save you time. By implementing a plan for success, you'll have your new system active quicker than if you just wing it following the purchase. You'll be able to save time , and most likely, lots of headaches.
  • This makes for an easy implementation that's seamless. In mapping out your steps to make sure you have an efficient implementation, you're in the process of achieving success. By having a clear plan, you'll have a complete picture of all aspects required to ensure the most efficient implementation possible both for you and your users.
  • Returns are generated quicker. IBM found a 30 percent return for every $1 spent on online learning. Whatever the size, however big, companies want to realize the benefits of their LMS purchase. One way to do this is to use a an approach to implementation that is well thought out and provides immediate benefits to customers.

Pro TIP: One of the benefits of our top-tier package, Plus, is that you'll get a personal Customer Success Manager (CSM). When you take out the Plus contract and sign it, the CSM will be there to assist you in achieving your objectives and serve as your expert as you explore the Plus platform. They will work with you to develop an effective implementation plan. make a timeline that is feasible, with crucial milestones, and writing a Launch Preparedness Review to ensure you're set up for success.

16 steps to a streamlined LMS implementation

It's not easy to get the brand-new LMS operational for immediate benefit isn't an easy task. But, it doesn't have to be overly complicated.

A comprehensive LMS rolling-out strategy for implementation, you will find all the information needed to guide you through the essential procedures:

  • Pre-Launch
  • In the Launch
  • Post-Launch

Pre-Launch Implementation Steps

The procedure of mapping out the process of laying out an easy LMS implementation starts once you've decided on your preferred platform and you're in the stage of pre-launch. Below are our suggested steps to help you get your LMS launch off to a successful start.

   1. Make sure you align your stakeholder

The alignment of your stakeholder groups is the initial step for a reason. Your choice of who you collaborate with will affect whether or not you'll be able to measure the performance of the LMS implementation. If you are trying to coordinate the stakeholders you work with, it's crucial to know:

  • Implementation Users (your launch team)
  • Internal stakeholders (anyone within your company your company LMS is designed to offer the benefit of)
  • Other stakeholders (any other external party that might affect your plans for example for example, your LMS support team , Web instructors, designers, developers as well as content creators and more)

from an inside perspective, it's also crucial to inquire about any onboarding hiccups they have and get a an understanding of their education and development goals.

After you've identified your key stakeholders, you're ready to build your team that can assist in the development of the system of your goals. Start by making sure all employees are informed of the role they play. The RACI matrix offers a wonderful method of assigning roles, by clearly defining who is accountable being accountable and who is consulted and kept informed throughout the entire process of the plan.

   2. Create a time line (and adhere to it! )

Once you've identified the major people, it's now time to set the timeline to your venture that is beneficial for everyone. One way to do this is by going backwards to the date of launch that you'd like set. Set that date as a top priority at the forefront of your thoughts when you're thinking about it the major milestones that you'll have to complete in order to reach the goal. Then set your milestones and deadlines. Gantt charts are the ability to visualize your timeline so everyone can view every milestone until the day of your release.

Pro TIP: Make sure the timelines work for everyone's schedule and also ensure your idea isn't in competition with major projects which may take their attention off.

   3. You might want to consider investing in a requirement for training analysis

An analysis of training requirements can help you comprehend the work your LMS must perform - as well as the gaps must be filled. Through a study of training requirements, you can map what changes your learners will need to undergo to move from the present towards their ideal future.

In the beginning, you need to consider the needs of your target audience with respect to expectations of skill specific to certain groups using the analysis of their education demands. In order to do this, you must divide your internal audiences by the categories below and determine the specific abilities or knowledge required to be successful in the group:

  • Job Role
  • Department
  • Organizational Niveau

You must determine the gaps in the skills your employees currently have in addition to the knowledge they'll require to acquire to get where they want or need to become. This knowledge of gaps will help you create the content plan for the LMS implementation later.

   4. Make sure all your information is in one row

At this point, you've established your team, set your date, and have discovered the areas of training deficiencies that you think the LMS can solve. Now, you're ready for the content itself - that can be used in a variety of methods.

The initial step is to move your course material to your LMS platform so that you can move more quickly. We have the Bulk Importer feature which allows you to upload all of your courses' audio, video, as well as PDF-based lessons with a drag and drop. This makes the whole course transfer process much more manageable! On a Plus plan the Customer Success Manager (CSM) can provide advice regarding customizing your migrations, as well.

You can also create your own course material from the ground up. If you decide to create your own course material, we recommend beginning with an outline of your material and incorporating some of the features fun that the brand new LMS includes - for example, questions, surveys, and discussions boards. Be aware that this procedure takes a lot of time, so make sure you set aside enough the time in your LMS implementation project plan and schedule.

   5. Make sure that employees are properly trained in the process

An LMS can be an effective learning tool when people know how to use it. So, it is essential to make sure that the users are able to use and access the system prior to letting the system free.

Make sure you instruct the new users how to login and navigate the system in order to be able to access the learning material. Additionally, check with your managers to make sure that they are aware of the program as well as what they are expected to do in managing the program. This will aid in developing their group members.

The best tip: An easy guide to learning and an easily-accessible FAQ will save you many hours dealing with the most basic questions such as "What do I use as my username?" or "Which training is the best first?"

   6. Be sure to think about the experience of users

User experience is essential in generating your students' attention and make them want to explore the brand-new LMS. It's crucial to integrate users' experience into the phase prior to launch so that, upon launch it is clear that the platform is easy for students to navigate from the beginning until the end.

If you're looking to test the experience for your customers, sign them up as for a test user, and then assign them content for training. Make sure they get the welcome email and that it's not spamming. Connect to them when they to ensure that it works as expected and that they were assigned the right training material.

   7. Tests, tests the results, then take another test

Few things are more frustrating than trying to squeeze the maximum benefit from a system, but then discovering that it's not performing as you wanted it to. This is why that we're convinced of the importance to try it out before you launch.

Make sure to check your system's compatibility when you're in test mode. There are a range of different internet browsers like Safari, Chrome, Firefox and Internet Explorer.

   8. Make sure you are prepared for your launch.

The final step is to make sure that once you've invested the commitment, time and effort in order to build your LMS on the right track. you're probably eager to make it accessible to all individuals. But, before clicking the "Go" button, don't forget to ensure that you make sure you double-check the system's readiness for launch.

Download Launch checklist of preparations to ensure that all the necessary elements are in place before you begin your launch of your brand new software.

The Implementation Procedures You Need to Take In The Launch

Now that your LMS is officially in operation There are actions you could take to keep your system in good condition, so that it is able to perform at the best of its abilities.

   9. Check your website's content  

With your LMS installation already in progress Now is the perfect time to run the pulse of your current content. What new content or courses do you need? What are the courses that are most popular? What are students having trouble in?

Furthermore, you can increase students' participation in the classroom through the layering of assessments, quizzes, and certificates your students can share broadly.

   10. Organize your curriculum

As you work the content plan which is a continuous process Be sure to ensure that the structure of your content is in line with the requirements of the audience.

While doing this, make certain that you go over your courses categories and sections along with the navigators. These ensure that the experience you provide to users is just as enjoyable as it is educational.

   11. A review of the individual course

When you have looked at the bigger image, it is now time to focus on completing your revisions through the course.

Are your courses interacting students with them and providing students with the opportunity to be successful in the manner they want? Are there any prerequisites for the courses which your students would find helpful in setting the course up for success? Do the courses' completion leaves the students wanting to learn to know more?

These are the most important issues to think about as you take your courses up to the next stage. This will help you to ensure that your LMS always provides you with the highest price for your money.

Pro Tip: On , you can include course evaluations within your course in order to collect comments from students. You can also make a survey lesson type with specific questions about your content.

   12. Set up student support channels to students.

Some of your participants will be able to attend their classes on their own. There will be questions and seeking to connect with fellow students attending similar classes. That's why including students' assistance channels into your curriculum is crucial for keeping your students engaged and motivated.

 The channels that are HTML0 could include:

Find out more information about how you can improve the experience of your students through click below.

   13. Elevate your site branding

The ability to customize and brand your courses can be a great method of bringing your learners in the learning experience. If you have the best LMS system it is possible create unique courses by incorporating custom themes that you've created, the logos, colors, and fonts as well with custom layouts, navigation, headers and footers which will be a hit with students. Learn more about options for branding here.

   14. Stay in touch with your students and instructors

Engaging students well following the launch is a skill which takes a little resilience and plenty of support which is automatic. Particularly for students who aren't communicating with them more often, the better. This is why student email-based campaigns or drip-campaigns could be significant benefits to the LMS.

Drip campaigns are an effective method of marketing that requires sending a staggering series of email to students that are drifting off your classes. The logic here, helping someone get back their education online after they've dropped off.

Instructors can also benefit from regular communications, particularly via notification. Instructors can sign up to as many messages and messages as they'd like. It doesn't matter if a new student or lead enrolls in their class or when there's a new discussion thread - instructors are kept informed at all times.

Post-Launch Implementation Methodologies

Moving into the post-launch stage of your LMS planning for implementation is a reason to be happy! This means that you've finished your pre-planning and launched your LMS, however the hard work continues.

Steps to implement after the launch can help you stay on top of your system to make the necessary improvements which will provide you with amazing experience for learning on the web.

   15. Be aware of the system's usage

The analysis of your system's statistics will reveal a variety of storylines, such as:

  • Who's using your system?
  • What's the frequency at which they're employing this?
  • What are the courses that are the most well-known or least?
  • What are your students doing and how they are progressing within the individual course
  • You can utilize HTML0 to boost the quality of your web page

There's a lot more you'll discover with analysis and data, however at the heart of it, it can also tell you what the success of your LMS implementation was and ways to enhance the next versions. Learn more about the features of reporting on this page.

   16. Get feedback

Though this might be the final step of the LMS planning process It's certainly the most important to the continual growth of your application as well as online learning applications. Getting direct feedback from the users of your system will allow you to determine precisely what's working and the places where it's not performing, and how you can enhance your system.

No matter what method you decide to use, make sure to inquire. This way, you'll be able to determine the opinions of those who have viewed your product and its value for them.

Conclusion

As of now, I'm sure you have a good idea of how to design the most successful LMS implementation strategy that adds value to your business. With a thorough plan, the proper staff, and the appropriate technology, you'll have everything in just a few minutes to set up the system that will put your customers as well as the organization to where it is supposed to become.

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